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Data Upload Limits

Data Upload Limits lets administrators control how much data each user may upload to Data sources in the organization. The value is a per-user upload allowance in megabytes (MB), not a maximum size for one file, a collection-access setting, or a model context limit.

Open Upload Limits​

  1. Open Data.
  2. Turn on Admin mode.
  3. Select Upload limits next to Create collection.

Upload limits button in the Data admin view

The button and page require permission to manage users. If Upload limits is not visible after you enable Admin mode, ask an organization administrator to review your role.

Set the Default Limit​

Default limit is the organization-wide fallback for users who do not have a custom upload limit.

  1. Enter the allowance in MB.
  2. Select the main Save button on the right.

The field is required and accepts non-negative whole numbers only. Empty values, negative numbers, and decimals cannot be saved. The Save button becomes available after the value changes and is valid.

Changing the default does not overwrite existing user-specific limits.

Set a User-Specific Limit​

The table lists users and lets you replace the default with an individual value:

  1. Use Search to find the user's email address.
  2. Enter a non-negative whole number in the user's Limit field.
  3. Select the disk Save button at the end of the same row.

Each row is saved separately. A custom value remains active for that user even when the organization default changes later.

Saving a row creates a custom limit, even when the value matches the current default. There is currently no action on this page that returns a custom limit to automatic default inheritance, so save user-specific values deliberately.

In the example below, the default limit is 100 MB and Demo User 4 has a custom 500 MB limit. These values illustrate the controls; they are not recommended or factory defaults.

Default and user-specific upload limits with anonymized demo users

Upload limits do not grant access

An upload limit controls Data-source upload allowance. It does not decide which collections a user can see, use, or edit. Configure collection visibility and team access separately through Data governance.

How the Limit Is Enforced​

The allowance is the combined amount of data uploaded for the user across their Data sources. When a new document would exceed the applicable limit, that document is skipped with the reason User storage limit exceeded. Content that has already been uploaded and processed remains available.

Zero is not unlimited

Saving 0 as the default or a user-specific limit prevents new documents with a positive size from being ingested. Use 0 only when you intend to stop further uploads.

Review the limits periodically alongside data-storage utilization. Raise them when approved ingestion work requires more capacity, and reduce obsolete exceptions when responsibilities change.

Troubleshooting​

Upload Limits is not available​

  • Confirm that you are in Data with Admin mode enabled.
  • Ask an organization administrator to verify that your role can manage users.

Save is disabled​

  • Enter a value different from the currently saved value.
  • Use a required, non-negative whole number such as 0, 100, or 500.
  • Use the main Save button for the default and the disk button in the user's row for an individual limit.

A user still cannot upload​

  • Check the user's individual value first.
  • If the user has no custom value, review Default limit.
  • Confirm that the correct Save action completed successfully.
  • If the allowance is sufficient, verify collection access and Manual Upload configuration.
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