The Five-Part Business Prompt

Use five explicit parts when a request must produce a consistent, decision-ready result.

The Concept

1. Role — the relevant responsibility and level of judgment.
2. Context — the business situation, audience, and approved sources.
3. Task — the exact action and intended outcome.
4. Format — the required sections, fields, order, or length.
5. Constraints — source limits, prohibited actions, and treatment of unknowns.

Maintain reusable behavior in Agent Prompts and save a tested starting point in the Library.

Example

Role: Act as a procurement risk analyst preparing evidence for an approver.
Context: Review the attached proposal for the procurement lead.
Task: Map evidence to the supplied approval criteria and identify gaps.
Format: Return a table with criterion, evidence, source page, status, and question.
Constraints: Do not approve the proposal. Mark missing evidence Unknown.

Checklist

• Every part adds information the agent needs.
• Context and source material are clearly separated from instructions.
• The format makes missing evidence visible.
• Constraints say what the agent must not do.
• The final output remains reviewable by its human owner.

Next, test and improve the instruction in Improve and Review Prompts.